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Travel grant for PhD students

PhD students at the UvA can apply for a one-time grant to take a trip that is related to or contributes to their PhD research thanks to the support of contributors.

PhD students seeking funding for their research at the UvA should contact the fund in advance by telephone to discuss their possibilities.

Submitting an application

There is a strict deadline for applying for the travel grant. Even if the trip is not yet definite, the application must be received before the deadline.

The following deadlines apply for applying for the travel grant:

  • Deadline February 27, 2022 (for departure between May 1 and July 31). Board meeting is on April 7, 2022.
  • Deadline May 22, 2022 (for departure between August 1 and October 31). Board meeting is on June 28, 2022.
  • Deadline September 4, 2022 (for departure between November 1 and January 31). Board meeting is on October 13, 2022.
  • Deadline October 30, 2022 (for departure between February 1 and April 30). Board meeting is on December 15, 2022.

Submit the application including all necessary information using the form below. The form is in English, files can be uploaded in Dutch.

The purpose of the trip is to conduct research at a university abroad or to give a presentation at a conference abroad. 

Additional contribution

The travel grant for PhD students is not meant to cover all costs, but is an additional contribution to the travel expenses. The amount depends on the destination and the duration. As of January 1, 2018, the following amounts apply.

Duration of stay/destination < 3 months > 3 months
Europe € 450 € 550
Outside of Europ € 700 € 900

The Amsterdam University Fund pays out the travel grant after the report of the stay has been submitted. The report should also be accompanied by one or more digital photos.

Checklist travel grant application

Applications will only be processed if they include all the requested information. Please provide a fully completed application form with all required attachments. These attachments should be submitted as a PDF. 

Applications should include:

  • a cover letter in which the applicant makes clear the added value and goals of the trip;
  • a recent CV;
  • a description of the research project;
  • a personal letter of recommendation from the promoter and tailored to the applicant. This letter should be signed and printed on UvA paper. If an email is submitted it must be clear that the email was sent from the promoter’s email address;
  • a detailed budget (download) in which it is made clear that (part of) the own research budget will be used;
  • (if applicable) a proof of admission of the university/institution to be visited;
  • (if applicable) a proof of acceptance/invitation to the congress (e.g. in case of a poster presentation).

Requirements for the report and photos

The trip report should include the following topics:

  • purpose of the trip (research/presentation) and its outcome;
  • academic added value of the trip;
  • academic contacts (researchers, colleagues etc.);
  • did the trip meet the objective?
  • possible follow-up: what will happen with the results (publication, follow-up research etc.)?

The report should not exceed two A4 pages or 1,000 words. The photos show you as the recipient of the travel grant. Submit the photos as high resolution JPG files (file size larger than 1 MB). If we plan to use any of your photos for our website, online newsletter or other publications, we ask for permission. We do not provide compensation for the use of photos.

Please email the report and photos within three weeks after returning home to and include your name and phone number.

For more information about this scholarship, please contact the Amsterdam University Fund.
T: +31 (0)20 525 2138