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Thanks to the support of contributors, PhD students at the UvA can apply for a one-time travel grant for a trip that is related to or contributes to their PhD research.

The purpose of the trip is to conduct research at a university abroad or to give a presentation at a conference abroad. 

The travel grant for PhD students is not meant to cover all costs. It is a one-off contribution toward the travel expenses. The amount depends on the destination and the duration. The following amounts apply, taking into account that these can be lowered if the budget is insufficient for the number of applications.

Duration of stay/destination

< 3 months

> 3 months

Europe (including UK)

€ 550

€ 650

Outside of Europe

€ 800

€ 1000

Submitting an application, new procedure

Because of the large number of applications, the procedure for applying for a travel grant has been changed. Every end of the month is an application deadline for a next round of grant awards. The applicant will in principle be informed within 14 days after the deadline about the decision that has been taken on his/her travel grant application. Applications are reviewed by the Travel Grants Committee on among other things timeliness, completeness and motivation letter. The amount also depends on the available budget for each round.

The following deadlines apply:

departure date in*

application deadline

AUF decision not later than

July, Aug, Sep 2024

31 May 2024

24 June 2024

October 2024

31 August 2024

16 September 2024

November 2024

30 September 2024

15 October 2024

December 2024

31 October 2024

15 November 2024

*) The departure date is the date you travel to your study destination as shown on your travel ticket, which has to be submitted to get the travel grant paid.

Submit the application using the form below and include all the necessary information as pdf documents. The form is in English, files may also be uploaded in Dutch.

Checklist travel grant application

Please provide a fully completed application form with all required attachments. These attachments should be submitted as a PDF. 

Applications should include:

  • a cover letter in which the applicant makes clear the added value and goals of the trip;
  • a recent CV;
  • a concise description of the research project;
  • a personal letter of recommendation from the promoter and tailored to the applicant. This letter should be signed and printed on UvA paper. If an email is submitted it must be clear that the email was sent from the promoter’s email address;
  • a detailed budget (download) in which it is made clear that (part of) the own research budget will be used;
  • a proof of admission of the university/institution to be visited  or a proof of acceptance/invitation to the conference.

Note: the grant management software BenefactorCloud has been renewed. If there are any issues, please send an email to

Requirements for the travel report and photos

The trip report should include the following topics:

  • purpose of the trip (research/presentation) and its outcome;
  • academic added value of the trip;
  • academic contacts (researchers, colleagues etc.);
  • did the trip meet the objective?
  • possible follow-up: what will happen with the results (publication, follow-up research etc.)?

The report should not exceed two A4 pages or 1,000 words.

The report should include some photos. The photos show you as the recipient of the travel grant. Submit the photos as high resolution JPG files (file size larger than 1 MB). If we plan to use any of your photos for our website, online newsletter or other publications, we ask for permission. We do not provide compensation for the use of photos.

Upload the report and photos within one month after returning home in our grant management system BenefactorCloud.

If you have any questions about this scholarship, please contact the Amsterdam University Fund via email: Please include your phone number, so that we can call you if needed.